Group Events

Group Activity (inc classes, lectures, shows)

If you organise any type of group activity such as classes, lectures, club meetings, openings then HoneyCal "Group Events" will allow help you publicise the activity and manage who attends. Characteristics of Group Events.

Specific date and start and end times,

Option to set maximum number of total attendees,

Option to maintain a waiting list if total reached,

Option to set maximum number of attendees per booking,

Option to show event price or "free".

RSVPs

Normally subscribers will be able to book events. However if you activate the RSVP option, the booking button is replaced with "Yes", "No" and "Maybe" buttons.

Private Events

Normally group events are visible to all subscribers to your calendar. You can make events "private" and then add people from the subscriber list as "invitees".

Only subscribers who have been invited can see the event. They will have the option to confirm a booking or cancel the invite.

Waiting List

If you limit the number of spaces for an event you can turn on the waitlist option. When the booking limit is reached, the booking button is changed to "waitlist". Subscribers can add themselves to the waitlist. If any booking is cancelled, an email is automatically sent to anyone on the waiting list. There is no priority or ordering of the waitlist, the newly available space will go to whomever books it first.

Manage Bookings

Once an event is published, as the host, you will be able to see a list of the bookings in HoneyCal. You can add any of the subscribers to the list of bookings and can set any booking as "invited", "booked" or "cancelled". This means that you can easily add bookings for people if it is more convenient or they might have trouble making their own booking.

If you have set the track payments option, all bookings will be marked with the amount due based on the number of attendees times the price you set. You are then able to add payments on each booking to cancel off the amount due. You can add multiple payments, and note the amount and source (cash, cheque, bank transfer, etc). This is very useful especially when payments may be made in different ways at different times or when you host the same event regularly and people may pay for attendance in batches.

Sending Messages

You can send messages to all or some of the people with bookings on an HoneyCal event. You can choose recipients ad hoc but will have options to send emails to all attendees, the attendees you have just added to the list (possibly as invitees) or to people who still need to make payments.

Messages sent from an event will include links to the event and links to change the booking status. If you are tracking payments, the message will include the outstanding balance which is handy when chasing payments.

Attendance Event

If you do not want people to be able to make their own bookings you can create a HoneyCal "Attendance Event" which is essentially the same as a group event but does not allow followers to make their own bookings. You can add attendees when they arrive instead.

Each follower on your calendar will have a history of attendance and other activity that you can view by going into their record. All event types are recorded not just "attendance" types.

Group Activity (inc classes, lectures, shows)

RSVPs

Private Events

Waiting List

Manage Bookings

Sending Messages

Attendance Event

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